As we approach June 30th, it is important to correctly identify dates for charges in Travel Expense Reports. When processing charges that will be for travel in July, 2016 or later, it is important to identify the correct fiscal year associated with these expenses. Travel “begin and end” dates should reflect the actual dates of travel, not the charge dates for the transactions – hotel deposits, conference fees, airfare, etc. If at all possible, segregate expenses for the new fiscal year in a separate report. If included in a report with other charges, please make sure to include comments that identify the expense is for FY17.
During the month of July, correct travel “begin and end” dates are extremely important in determining the correct fiscal year for posting expenses. Do not mix expenses for June 30 and prior with expenses July 1 and later.
Also, remember that charges for any non-travel expenses must be invoiced and items received by June 30th to be considered FY 16 expenditures.
If you have any questions, please feel free to contact the Finance Office.